PowerPoint - Can't hear sound file on slideshow

I have a big problem. I created a presentation that works perfect on my pc.
The sound plays while the other animation does it's thing. However when I
email to another co-worker, it doesn't play the sound. We tried it on several
machines. It's not the sound or speakers. I don't know if this has anything
to do with it but, it prompts my co-worker to "Open", "Save" or "Cancel" the
file. I REALLY don't want it to do that either. I have seen it when you can
double click the presentation and it will automatically play. Can anyone help
with one or preferably both of these problems. My boss would really like to
send this ASAP.

Hi Brandy

Sounds like the sound file is linked; see here for more info & fixes:
Sounds/Movies don't play, images disappear or links break when I move or
email a presentation
http://pptfaq.com/FAQ00155.htm

Lucy
--
MOS Master Instructor
www.aneasiertomorrow.com.au

You will need to save the presentation as a PowerPoint show. When you save as
scroll down in the save as type box to find it. This will open in show mode
when double clicked.

As Lucy says the sound is probably linked (to a file on YOUR computer)
If it's a wav or mp3 it's possible to embed it.

See:
http://www.pptalchemy.co.uk/powerpoint_hints_and_tips_tutorials.html#sounds

You might also want to try pfcexpress which will help you email a linked
file and is free
http://www.playsforcertain.com/pfcexpress.htm
--
Amazing PPT Hints, Tips and Tutorials

http://www.PPTAlchemy.co.uk
http://www.technologytrish.co.uk
email john AT technologytrish.co.uk

This is a sound file I got directly from powerpoint's clip organizer. So
Microsoft doesn't embed their own files? I'm using version 2003 ( not by my
choice... my company)

That is how I saved the Powerpoint show and it still asks my co-workers for
those options. I don't know what it is that it just won't open on it's own
when double clicked. Is that something an IT dept can restrict?

On Wed, 19 Dec 2007 09:21:01 -0500, Brandy


You can add your own clips to the organizer.  I doubt that PPT makes any
distinction between the stuff that comes from MS and the stuff you add.

See the FAQ entry Lucy pointed you to in order to learn the rules 'o the
game.


--
Steve Rindsberg
PPTFAQ:  http://www.pptfaq.com
PPTools:  http://www.pptools.com

Hi Brandy

Did you read the article? Whether or not the sound file embeds is dependant
on 2 factors - the file type & it's size.

File type: PowerPoint will only embed .wavs (you can fool it into thinking
.mp3s are wavs but let's ignore that for now). Not all sound files on the MS
website/clipart organiser are .wavs - for example I found some Christmas
songs that are .mids.
File size: the default setting in PowerPoint is to link any sound files
greater than 100kb, which is pretty small. You can change this in tools ->
options -> general -> link sound files with file size greater than... you can
push that up to 50000. You will then need to reinsert the sound file as this
is not retroactive.

So, is your file linked or embedded? Find the slide with the sound object on
it -> right click it -> edit sound object -> under 'information' does it say
[in presentation]? If it does it's embedded, if it doesn't it's linked. If
it's embedded all is good, if it isn't you need to send the sound file & the
presentation - you have to put them in a folder, zip it, send it and at the
other end they have to EXTRACT ALL FILES then play the presentation.
Complicated huh? That's why I always deal with .wavs where I can :-) If a
.wav isn't going to do it for you, have a look at the free pfcexpress:
http://www.playsforcertain.com/pfcexpress.htm

Does that make it clearer?

Lucy
--
MOS Master Instructor
www.aneasiertomorrow.com.au

I too had a similar problem.  My solution was to copy the sound file
alongwith PPT on to other computer[C:\program files\MSOffice) directory.  The
sound will certainly play.

--
reply to my posts are welcome